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Beginning of message |
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Function: |
To indicate the type and function of a message and to transmit the identifying number. |
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* |
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Document/message name |
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R |
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Document name code |
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* |
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Invoice type |
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Indication of the invoice type |
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380 |
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Commercial invoice |
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381 |
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Credit note - goods and services |
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The use of EDI requires an agreement where the trading parties have defined the standards and other rules that are to govern their exchange of invoices. In the preparation process information describing the parties, delivery addresses, products and prices have been agreed and exchanged between the systems of the trading partners. Party information and products/price lists can provide both code and equivalent descriptive text, whereas frequent transactions like call-offs/order, order response and invoice mainly contain code. Because of the framework agreement and registrations made in the parties’ systems during the performance of the business process, the contents of an invoice is available to both parties already before the document is actually exchanged. Still, in practice, the transmission of the Invoice adds value as an instrument for trade process control. In a even more matured system environment self-billing is used. |
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380 commercial invoice: Document/message claiming payment for goods or services supplied under conditions agreed between seller and buyer. |
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381 credit note - goods and services: Document/message for providing credit information to the relevant party. |
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Code list identification code |
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N |
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Code list responsible agency code |
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N |
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Document name |
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N |
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Additional document qualification, agreed on bilateral basis. Used to specify the invoice e.g. repair services invoice, replacement parts or fruits/vegetables. |
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Document/message identification |
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Document identifier |
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Invoice number |
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A number which identifies the invoice. It is generated by the issuer of the invoice and is a sequential number. |
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This number is assigned by the sender of the message The recipient of the message quotes the invoice number on payment and/or in the payment specification The invoice number can then be used to match the payments and the outstanding invoices. Consequently it is recommended that the invoice number is assigned a sufficiently unique number which is, for example, unique for a period of 1 year. |
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Message function code |
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* |
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Message function |
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Indication of the function of the invoice, e.g. Original, Duplicate etc. |
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9 |
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Original |
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Original - An indication to the receiver that this invoice is an original invoice, i.e., not a replacement or duplicate. |
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Response type code |
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N |
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Segment status by country: |
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M |
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