eINVOIC; V 2.2 - Segment BGM

[Segments Layout]

4. Segments Layout

eINVOIC; V 2.2

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BGM

Beginning of message

Function:

To indicate the type and function of a message and to transmit the identifying number.

EANCOM

Description

C002

Document/message name

1001

Document name code

an..3

Invoice type
Indication of the invoice type
83	=	Credit note related to financial adjustments
83 credit note related to financial adjustments: Document/message for providing credit information related to financial adjustments to the relevant party, e.g., bonuses 83 credit note related to financial adjustments: Document/message for providing credit information related to financial adjustments to the relevant party, e.g., bonuses
84	=	Debit note related to financial adjustments
84 debit note related to financial adjustments: Document/message for providing debit information related to financial adjustments to the relevant party.
261	=	Self billed credit note
261 self-billed credit note: A document which indicates that the customer is claiming credit in a self billing environment.
262	=	Consolidated credit note - goods and services
262 Consolidated credit note - goods and services: Credit note for goods and services that covers multiple transactions involving more than one invoice.
325	=	Proforma invoice
325 proforma invoice: Document/message serving as a preliminary invoice, containing - on the whole - the same information as the final invoice, but not actually claiming payment.
380	=	Commercial invoice
380 commercial invoice: Document/message claiming payment for goods or services supplied under conditions agreed between seller and buyer.
381	=	Credit note - goods and services
381 credit note – goods and services: Document/message for providing credit information to the relevant party.
383	=	Debit note - goods and services
383 debit note – goods and services: Document/message for providing debit information to the relevant party
384	=	Corrected invoice
384 corrected invoice: Commercial invoice that includes revised information differing from an earlier submission of the same invoice.
385	=	Consolidated invoice
385 Consolidated invoice: Commercial invoice that covers multiple transactions involving more than one vendor.
386	=	Prepayment invoice
386 Prepayment invoice: An invoice to pay amounts for goods and services in advance; these amounts will be subtracted from the final invoice.
389	=	Self-billed invoice
389 self-billed invoice: An invoice, the customer/invoicee is producing instead of the seller. VAT is accounted for as output VAT by the seller.

1131

Code list identification code

an..17

3055

Code list responsible agency code

an..3

1000

Document name

an..35

	Additional qualification for invoice type
	Additional document qualification, agreed on bilateral basis. Used to specify the invoice e.g. repair services invoice, replacement parts or fruits/vegetables.

C106

Document/message identification

1004

Document identifier

an..35

	Invoice number
	A number which identifies the invoice. It is generated by the issuer of the invoice and is a sequential number.
	This number is assigned by the sender of the message The recipient of the message quotes the invoice number on payment and/or in the payment specification The invoice number can then be used to match the payments and the outstanding invoices. Consequently it is recommended that the invoice number is assigned a sufficiently unique number which is, for example, unique for a period of 1 year.

1225

Message function code

an..3

Message function
Indication of the function of the invoice, e.g. Original, Duplicate etc.
1	=	Cancellation
5	=	Replace
7	=	Duplicate
9	=	Original
31	=	Copy
43	=	Additional transmission
Cancellation - The current invoice is being cancelled. A new invoice with its own invoice number will be raised to take its place. It is recommended that if an invoice is incorrect it must be cancelled and a new one issued or a correcting credit/debit note issued referencing the incorrect invoice.
Duplicate can be used to retransmit a complete interchange to the same partner on request of the receiver. Only date and time can be different from the original file. The use of this code and the handling of additional documents must be mutually agreed between the partners.
Original - An indication to the receiver that this invoice is an original invoice, i.e., not a replacement or duplicate.
Message already transmitted via another communication channel. This transmission is to provide electronically processable data only.

4343

Response type code

an..3

	AB	=	Message acknowledgement
	NA	=	No acknowledgement needed

	Segment notes:
	Status-AT M Status-DK M Status-FR M Status-DE M Status-NL M Status-CH M Status-SE M Status-UK M Status-PL M Status-CZ M Status-HU M Status-PT M
I
	Example:	BGM+380:::KOSTENRECHNUNG+87441+9+AB'
		The document number is 87441.