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Comments/Dependency Notes |
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The GLN which identifies the buyer. |
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In order to use only GLN for identifying the name and address master data alignment is required. |
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Clear text description of invoiced product or service |
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Description in clear text of the item (goods or service) being invoiced. |
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For information, the EC Directive on invoicing provides for the issue of invoices in any language, but EU taxes administration may, if required for control purposes, ask for them to be translated into national languages. |
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Date of delivery note reference |
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The date when a delivery note be referred to was issued. |
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The date when the order being referred to was issued. |
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Date of previous invoice reference |
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Date of previous invoice reference. |
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Delivery date/time, actual |
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Date/time on which the ordered goods or services were delivered or completed. This date is not applicable to a corrected invoice. |
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The GLN which identifies the delivery party. The delivery party is the party where the goods were delivered or where the service was completed. |
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A quantity which is delivered to the delivery party but is not charged. Such a free goods quantity is an allowance. The free quantity is not included in the invoiced quantity. |
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The currency unit in which the prices and amounts in the invoice message are expressed. |
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Indication of the currency code according to ISO 4217 three alpha code (see code list of DE 6345).
Example: |
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Date when the invoice is issued within the invoicing system. |
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The trade Item Identification of the goods or service being invoiced. |
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Format n..14 (GTIN-8; GTIN-13; GTIN-14)
GTIN - this is the number of the article being invoiced.
The GTIN is used to identify the goods or service. |
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Line item identifier. Application generated number of the line items within the invoice, unique within one invoice. |
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Application generated number of the item lines within the invoice. |
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A number which identifies the invoice. It is generated by the issuer of the invoice and is a sequential number. |
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This number is assigned by the sender of the message The recipient of the message quotes the invoice number on payment and/or in the payment specification The invoice number can then be used to match the payments and the outstanding invoices. Consequently it is recommended that the invoice number is assigned a sufficiently unique number which is, for example, unique for a period of 1 year. |
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Indication of the invoice type |
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380 commercial invoice: Document/message claiming payment for goods or services supplied under conditions agreed between seller and buyer.
381 credit note - goods and services: Document/message for providing credit information to the relevant party. |
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The quantity of articles or services being invoiced. |
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This is the quantity which is actually part of calculation quantity x price = line item amount. |
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The GLN which identifies the invoicee. |
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Line item net monetary amount |
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The total line item net monetary amount. |
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The net amount is calculated as follows: (invoiced quantity x unit gross price) - total line item allowance monetary amount + total line item charge monetary amount OR invoiced quantity x unit net price OR invoiced quantity x unit net price/unit price basis quantity. |
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Indication of the function of the invoice, e.g. Original, Duplicate etc.
Cancellation - The current invoice is being cancelled. A new invoice with its own invoice number will be raised to take its place. It is recommended that if an invoice is incorrect it must be cancelled and a new one issued or a correcting credit/debit note issued referencing the incorrect invoice.
Original - An indication to the receiver that this invoice is an original invoice, i.e., not a replacement or duplicate. |
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Net Price/ price per unit |
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If as a result of a specific sales agreement/contact/catalogue, item allowances and charges are included in the unit price. |
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GLN of the party that ordered goods and/or services. |
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Payment discount percentage (period) |
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The value of the percentage of the payment discount. A payment discount is an allowance which applies if the invoice is paid within a specified period of time or before a specified deadline. The allowance applies to the total invoice amount due. |
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Payment due period after invoice date |
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Payment of the invoice total amount is due within the specified period. The start date of the period is the invoice document date. E.g. 30 days after invoice document date. |
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Payment due period after reference date |
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Payment of the invoice total amount is due within the specified period. The start date of the period is the payment due reference date. E.g. 30 days after reference date. |
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Payment due period for payment discount |
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Payment due period for payment discount of the invoice total amount is due within the specified period. |
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Payment due reference date |
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Start date of the payment due period if it differs from the invoice document date. |
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The quantity contained in the pack. |
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This piece of information is used for price calculation purpose. |
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Reference to delivery note number |
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A delivery note reference number. A delivery note is a paper document which comes with the goods. |
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Reference to order number |
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Reference to previous invoice number |
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An invoice reference number. The invoice being refered to is a previously sent invoice which is to be corrected or credited. |
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A code indicating that the article being invoiced is a returnable container. The current product is not traditionally a traded product but one which should be returned according to separate instructions. |
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Standard group of products (mixed assortment) |
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A code indicating that the article being invoiced is a standard group of products. A standard group of products is a standard package containing different products enabling the package to be ordered, delivered and invoiced. |
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Mandatory if article is a mixed assortment. |
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The GLN which identifies the supplier. |
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Total sum of all discounts |
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Total invoice amount including VAT |
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The total monetary amount of the invoice, after deduction of all allowances and addition of all charges and taxes, and calculation of VAT. This is the amount due if no pre-payments occurred. |
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Total of all line item amounts |
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Total amount of all invoice lines, excluding tax (net price x quantity). Used on summary level. |
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Total returnable item deposit amount |
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The sum of all the returnable deposit amounts in an invoice |
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The total amount of VAT due for the current invoice document |
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The GLN which identifies the ultimate consignee. |
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The gross price is the price on which allowances, charges and taxes apply. It is listed in the catalogue or price list. It is transmitted in the document when no price agreements were previously made. All allowances and charges applied to the unit price must be detailed. |
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The total amount of VAT per VAT rate and VAT category. |
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The actual VAT rate for items or services. |
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The VAT rate is specified in percent. Decimal characters must be used if applicable. |
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VAT Taxable amount per VAT rate and VAT category |
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Total VAT taxable amount for the given VAT rate and VAT category. |
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Required when basis for VAT. Also the taxable amount for items exempt from VAT must be specified. |
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