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Comments/Dependency Notes |
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The GLN which identifies the buyer. |
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Name and address of party in clear text to which merchandise is sold and/or a service provided. |
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Buyer’s VAT registration number |
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Unique number attributed by the competent fiscal authority to identify the buyer for all VAT related matters. |
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The VAT registration number must be specified for intra-community deliveries. It must be mentioned unedited and begins with country prefix. |
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Clear text description of invoiced product or service |
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D |
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Description in clear text of the item (goods or service) being invoiced. |
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Required in case there is no GTIN available. |
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For information, the EC Directive on invoicing provides for the issue of invoices in any language, but EU taxes administration may, if required for control purposes, ask for them to be translated into national languages. |
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The quantity of articles or services which has been delivered to the delivery party. |
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Delivery date/time, actual |
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Date/time on which the ordered goods or services were delivered or completed. This date is not applicable to a corrected invoice. |
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This date can not be used in a corrected invoice. |
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The GLN which identifies the delivery party. The delivery party is the party where the goods were delivered or where the service was completed. |
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Delivery party name and address |
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Party name and address in clear text to whom the goods are delivered. |
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The currency unit in which the prices and amounts in the invoice message are expressed. |
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Indication of the currency code according to ISO 4217 three alpha code (see code list of DE 6345).
Example: |
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Date when the invoice is issued within the invoicing system. |
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The trade Item Identification of the goods or service being invoiced. |
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Format n..14 (GTIN-8; GTIN-13; GTIN-14)
GTIN - this is the number of the article being invoiced.
The GTIN is used to identify the goods or service. |
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Line item identifier. Application generated number of the line items within the invoice, unique within one invoice. |
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Application generated number of the item lines within the invoice. |
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A number which identifies the invoice. It is generated by the issuer of the invoice and is a sequential number. |
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This number is assigned by the sender of the message The recipient of the message quotes the invoice number on payment and/or in the payment specification The invoice number can then be used to match the payments and the outstanding invoices. Consequently it is recommended that the invoice number is assigned a sufficiently unique number which is, for example, unique for a period of 1 year. |
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Indication of the invoice type |
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Required in case of a commercial invoice.
380 commercial invoice: Document/message claiming payment for goods or services supplied under conditions agreed between seller and buyer.
384 corrected invoice: Commercial invoice that includes revised information differing from an earlier submission of the same invoice. |
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The quantity of articles or services being invoiced. |
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This is the quantity which is actually part of calculation quantity x price = line item amount. |
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The GLN which identifies the invoicee. |
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Invoicee is the party to whom an invoice is issued. |
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Invoicee name and address |
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Name and address of party to whom an invoice is issued if different from the buyer. |
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Invoicee’s VAT registration number |
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Unique number attributed by the competent fiscal authority to identify the invoicee for all VAT related matters. |
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The VAT registration number must be specified for intra-community deliveries. It must be mentioned unedited and begins with country prefix. |
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Line item net monetary amount |
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The total line item net monetary amount. |
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The net amount is calculated as follows: (invoiced quantity x unit gross price) - total line item allowance monetary amount + total line item charge monetary amount OR invoiced quantity x unit net price OR invoiced quantity x unit net price/unit price basis quantity. |
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Indication of the function of the invoice, e.g. Original, Duplicate etc.
Original - An indication to the receiver that this invoice is an original invoice, i.e., not a replacement or duplicate. |
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Net Price/ price per unit |
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If as a result of a specific sales agreement/contact/catalogue, item allowances and charges are included in the unit price. |
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The price is required and it depends on the use of charge and allowances (calculation method) if it is gross or net. |
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Other Tax amount per category |
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The total amount of a non VAT tax by rate and tax type. |
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The value of the amount of the payment discount. A payment discount is an allowance which applies if the invoice is paid within a specified period of time or before a specified deadline. The allowance applies to the total invoice amount due. |
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Payment discount percentage |
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The value of the percentage of the payment discount. A payment discount is an allowance which applies if the invoice is paid within a specified period of time or before a specified deadline. The allowance applies to the total invoice amount due. |
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Primary identification in the absence of a GTIN |
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This entity is only used, if LIN segment does not provide a GTIN. It than must follow the LIN segment immeditaly. In this case LIN segment (mandatory) only provides the line item number. Identification of the article is done in this PIA segment, DE 4347 is filled with "5" for primary identification. |
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Required in case there is no GTIN available. |
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A promotional deal reference number. This number is assigned by a vendor to a special promotion activity. |
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Required in case of a promotional deal. |
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Promotional variant number |
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Number identifying a promotional variant of a standard product. |
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Required in case of a promotional deal |
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The conversion rate that is applied to the reference currency (Invoice currency) to convert amount into the target currency (VAT currency or payment currency). |
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Reference to claim (commercial dispute) number |
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A claim reference number. A claim is a notification by the buyer to the supplier that the invoice is incorrect. |
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Required in case of a correction of a corrected invoice. |
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Reference to commercial dispute number
A reference number identifying a previously transmitted commercial dispute. |
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Reference to despatch advice |
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The despatch advice reference number. The despatch advice number is generated by the issuer of the despatch advice. The number being refered in the invoice is the despatch advice on which the invoice is based. |
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A reference to the despatch advice message number resulting in this invoice. |
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Reference to despatch advice (line) |
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The despatch advice reference number. It applies at line item level. The despatch advice number is generated by the issuer of the despatch advice. The number being refered in the invoice line item is the despatch advice on which the invoice line item is based. |
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Reference to order line number (line) |
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The order line reference number. It applies at line item level. The order number is assigned by the buyer. |
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Reference to order number |
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Required in case there is no despatch advice |
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Reference to order number (line) |
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The order reference number. It applies at line item level. The order number is assigned by the buyer. |
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Reference to previous invoice number |
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An invoice reference number. The invoice being refered to is a previously sent invoice which is to be corrected or credited. |
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Required in case of a corrected invoice. It can in turn be a corrected invoice. |
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Reference to receiving advice |
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A receiving advice reference number. The number is assigned by the buyer. |
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This is only used for a corrected invoice resulting from an incorrect delivery. |
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Supplier’s article number (additional identification) |
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Identity assigned to an article by the supplier of that article. |
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The GLN which identifies the supplier. |
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Supplier’s name and address |
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Name of party in clear text which provides service(s) and/or manufactures or otherwise has possession of goods, and consigns or makes them available in trade. |
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Supplier’s VAT registration number |
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Unique number attributed by the competent fiscal authority to identify the supplier for all VAT related matters. |
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The VAT registration number must be specified for intra-community and also in some countries for domestic deliveries. It must be mentioned unedited and begins with country prefix. |
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D |
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The GLN which identifies the tax representative. The tax representative is the party who declares VAT to the relevant tax authority. |
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Required in case of a reverse charge procedure and in case there is a GLN available. |
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Tax representative name and address |
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D |
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Name and address of the tax representative |
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Required in case there is no GLN available |
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Tax representative’s VAT registration number |
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Unique number attributed by the competent fiscal authority to identify the tax representative for all VAT related matters. |
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Required in case of a reverse care procedure. |
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Total charges/allowances amount |
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Total sum of all charges and allowances. Used on summary level. |
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Total invoice amount including VAT |
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The total monetary amount of the invoice, after deduction of all allowances and addition of all charges and taxes, and calculation of VAT. This is the amount due if no pre-payments occurred. |
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Total of all line item amounts |
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Total amount of all invoice lines, excluding tax (net price x quantity). Used on summary level. |
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The total amount of VAT due for the current invoice document |
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The GLN which identifies the ultimate consignee. |
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Required in case of crossdocking and if there is a GLN available. |
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Ultimate consignee name and address |
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Name and address of the party who has been designated (on the invoice or despatch advice) as the final recipient of the stated merchandise. E.g. in case of cross-docking |
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The gross price is the price on which allowances, charges and taxes apply. It is listed in the catalogue or price list. It is transmitted in the document when no price agreements were previously made. All allowances and charges applied to the unit price must be detailed. |
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The price is required and it depends on the use of charge and allowances (calculation method) if it is gross or net. |
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The actual VAT category for items or services. |
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Indication of the VAT Type: Standard Rate, Exempt from tax, Outside scope of tax. |
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The actual VAT rate for items or services. |
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The VAT rate is specified in percent. Decimal characters must be used if applicable. |
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VAT Taxable amount per VAT rate and VAT category |
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Total VAT taxable amount for the given VAT rate and VAT category. |
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Required when basis for VAT. Also the taxable amount for items exempt from VAT must be specified. |
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VAT currency: Other currency different from the invoice currency in which the VAT amount according to the national law must be invoiced (Not used in Germany). Payment currency: Currency used for payment if different from invoice currency (Used only in Germany). |
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Indication of the currency code according to ISO 4217 three alpha code (see code list of DE 6345).
Example: |
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