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Comments/Dependency Notes |
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Allowance/charge: VAT rate |
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O |
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This entity is used to show to which tax rate the allowances and charges are allocated. |
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Basis amount for allowance or charge |
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O |
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This entity is used to provide the basis amount to calculate an allowance or charge. |
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Basis amount for allowance or charge (line) |
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O |
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This entity is used to provide the basis amount to calculate an allowance or charge on line level. |
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R |
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The GLN which identifies the buyer. |
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Buyer’s article identification |
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O |
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Identity assigned to an article by the buyer. |
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R |
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Name and address of party in clear text to which merchandise is sold and/or a service provided. |
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Buyer’s VAT registration number |
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R |
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Unique number attributed by the competent fiscal authority to identify the buyer for all VAT related matters. |
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The VAT registration number must be specified for intra-community deliveries. It must be mentioned unedited and begins with country prefix. |
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Cause for penality, clear text (header) |
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D |
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Indication of the reason for penality in clear text |
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Cause if free of VAT, clear text (header) |
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D |
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Indication of the reason if free of VAT in clear text |
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Clear text description of invoiced product or service |
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R |
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Description in clear text of the item (goods or service) being invoiced. |
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For information, the EC Directive on invoicing provides for the issue of invoices in any language, but EU taxes administration may, if required for control purposes, ask for them to be translated into national languages. |
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O |
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A code indicating that the article being invoiced is a consumer unit. A consumer unit is the package size of a product or products agreed by trading partners as the size sold at the retail point of sale. |
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O |
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To specify the value of a control quantity. |
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O |
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Code indicating that the current product may be sold in measurements cut to the customers specification, e.g. carpets. |
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Date of delivery note reference |
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O |
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The date when a delivery note be referred to was issued. |
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Date of delivery note reference (line) |
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O |
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The date when a delivery note refered to at line level was issued. |
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This piece of information is used when the delivery of the goods required more than one delivery note, that is to say when more than one means of transport was used. |
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Date of despatch advice reference |
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D |
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The date when the despatch advice being referred to was issued. |
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Date of despatch advice reference (line) |
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O |
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The date when a despatch advice refered to at line level issued. |
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D |
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The date when the order being referred to was issued. |
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Date of previous invoice reference |
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D |
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Date of previous invoice reference. |
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D |
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The date on which the rate of exchange was quoted. |
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Date of unit load device identification number |
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O |
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The date when a unit load device identification number was issued. |
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Delivery date/time, actual |
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D |
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Date/time on which the ordered goods or services were delivered or completed. This date is not applicable to a corrected invoice. |
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Delivery, pick-up, despatch date or invoicing period is mandatory if different with issue date. |
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Delivery date/time, actual (line level) |
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D |
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Date/time on which the ordered goods or services were delivered or completed. |
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Delivery, pick-up, despatch date or invoicing period is mandatory if different with issue date. |
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R |
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The GLN which identifies the delivery party. The delivery party is the party where the goods were delivered or where the service was completed. |
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Delivery party name and address |
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R |
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Party name and address in clear text to whom the goods are delivered. |
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Despatch date (line level) |
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D |
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Date/time on which the ordered goods or services were despatched. |
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D |
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Date at which the goods left (or are planned to leave) the supplier (or shipper). |
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Delivery, pick-up, despatch date or invoicing period is mandatory if different with issue date. |
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O |
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The package size of a product or products which may be shipped when fulfilling an order. |
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D |
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Company offering a financial service whereby a firm sells or transfers title to its accounts receivable to the factoring company |
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D |
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A quantity which is delivered to the delivery party but is not charged. Such a free goods quantity is an allowance. The free quantity is not included in the invoiced quantity. |
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O |
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e.g. for special purposes (legal or business process) |
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Free text permits to give reference to legal text |
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O |
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e.g. for special purposes (legal or business process) |
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In Germany this FTX segment provides information regarding the Summary section |
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O |
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Display stand containing the articles to be displayed. |
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Identification of allowance or charge (bilaterally agreed) |
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O |
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Identification of bilaterally agreed allowances or charges. |
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Identification of allowance or charge (bilaterally agreed) (line) |
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O |
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Identification of bilaterally agreed allowances or charges used on line level. |
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Identification of allowance or charge (coded) |
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O |
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Coded description of the allowance or charge. |
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Identification of allowance or charge (coded) (line) |
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O |
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Coded description of the allowance or charge on line level. |
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D |
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The currency unit in which the prices and amounts in the invoice message are expressed. |
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Indication of the currency code according to ISO 4217 three alpha code (see code list of DE 6345).
Example: |
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R |
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Date when the invoice is issued within the invoicing system. |
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R |
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The trade Item Identification of the goods or service being invoiced. |
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Format n..14 (GTIN-8; GTIN-13; GTIN-14)
GTIN - this is the number of the article being invoiced.
The GTIN is used to identify the goods or service. |
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R |
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Line item identifier. Application generated number of the line items within the invoice, unique within one invoice. |
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Application generated number of the item lines within the invoice. |
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R |
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A number which identifies the invoice. It is generated by the issuer of the invoice and is a sequential number. |
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This number is assigned by the sender of the message The recipient of the message quotes the invoice number on payment and/or in the payment specification The invoice number can then be used to match the payments and the outstanding invoices. Consequently it is recommended that the invoice number is assigned a sufficiently unique number which is, for example, unique for a period of 1 year. |
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D |
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Indication on the use of sublines |
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Sublines are used only in France, Germany and Hungary |
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R |
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Indication of the invoice type |
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One of the possible invoice types is mandatory.
380 commercial invoice: Document/message claiming payment for goods or services supplied under conditions agreed between seller and buyer.
381 credit note - goods and services: Document/message for providing credit information to the relevant party.
389 self-billed invoice: An invoice, the invoicee is producing instead of the seller.
261 self-billed credit note: A document which indicates that the customer is claiming credit in a self billing environment.
325 proforma invoice: Document/message serving as a preliminary invoice, containing - on the whole - the same information as the final invoice, but not actually claiming payment. |
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R |
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The quantity of articles or services being invoiced. |
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This is the quantity which is actually part of calculation quantity x price = line item amount. |
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D |
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The GLN which identifies the invoicee. |
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Invoicee name and address |
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D |
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Name and address of party to whom an invoice is issued if different from the buyer. |
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Invoicee’s VAT registration number |
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O |
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Unique number attributed by the competent fiscal authority to identify the invoicee for all VAT related matters. |
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The VAT registration number must be specified for intra-community deliveries. It must be mentioned unedited and begins with country prefix. |
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D |
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Period for which an invoice is issued (period of service or periodic invoice for a range of supplies) |
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Delivery, pick-up, despatch date or invoicing period is mandatory if different with issue date. |
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Language used for clear text description |
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D |
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The ISO code of the language which is used to describe the item in clear text. |
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D |
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Legal requirements, e.g. Mercantile register data of the supplier or his corporate office |
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Open If there is no SCO, the FTX is for the supplier, if there is a SCO, the FTX is used only for the SCO. |
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Line item net monetary amount |
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R |
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The total line item net monetary amount. |
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The net amount is calculated as follows: (invoiced quantity x unit gross price) - total line item allowance monetary amount + total line item charge monetary amount OR invoiced quantity x unit net price OR invoiced quantity x unit net price/unit price basis quantity. |
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R |
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Indication of the function of the invoice, e.g. Original, Duplicate etc.
Duplicate can be used to retransmit a complete interchange to the same partner on request of the receiver. Only date and time can be different from the original file. The use of this code and the handling of additional documents must be mutually agreed between the partners.
Original - An indication to the receiver that this invoice is an original invoice, i.e., not a replacement or duplicate.
Message already transmitted via another communication channel. This transmission is to provide electronically processable data only. |
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O |
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Indication of the mode of package, e.g., 12x6. |
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Monetary amount of allowance or charge |
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O |
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This entity is used to specify any monetary discounts or charges. |
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Monetary amount of allowance or charge (line) |
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O |
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This entity is used to specify any monetary discounts or charges on line level. |
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Net Price/ price per unit |
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R |
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If as a result of a specific sales agreement/contact/catalogue, item allowances and charges are included in the unit price. |
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O |
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Actual number of packages of the line item |
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Other tax rate (Summary level) |
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TAX rate applicable on summary level when other than VAT. |
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O |
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Other type of tax different from VAT; environmental, tobacco, alcohol, etc. |
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R |
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The credit party GLN when other than the beneficiary. If different from the supplier and/or invoice issuer. |
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R |
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Payee’s name, first line
The credit party name when other than the beneficiary. If different from the supplier and/or invoice issuer. |
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O |
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The value of the amount of the payment discount. A payment discount is an allowance which applies if the invoice is paid within a specified period of time or before a specified deadline. The allowance applies to the total invoice amount due. |
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Payment discount amount (period) |
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O |
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The value of the amount of the payment discount. A payment discount is an allowance which applies if the invoice is paid within a specified period of time or before a specified deadline. The allowance applies to the total invoice amount due. |
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Payment discount percentage |
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O |
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The value of the percentage of the payment discount. A payment discount is an allowance which applies if the invoice is paid within a specified period of time or before a specified deadline. The allowance applies to the total invoice amount due. |
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Payment discount percentage (period) |
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O |
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The value of the percentage of the payment discount. A payment discount is an allowance which applies if the invoice is paid within a specified period of time or before a specified deadline. The allowance applies to the total invoice amount due. |
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Payment discount, clear text (header) |
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D |
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Payment discount in clear text, used if not possible to give this information in the PAT segment group |
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Payment due period for payment discount |
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O |
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Payment due period for payment discount of the invoice total amount is due within the specified period. |
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O |
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Used to identify the means of payment, e.g. cheque, in cash to be used to pay the invoice. |
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R |
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Latest date on which funds should have reached the account receivable. |
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Payment Terms discount due date |
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O |
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Date by which payment should be made if discount terms are to apply. |
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O |
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The value of the percentage of the penalty. |
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Percentage of allowance or charge |
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O |
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This entity is used to specify any percentage discounts or charges. |
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Percentage of allowance or charge (line) |
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O |
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This entity is used to specify any percentage discounts or charges on line level. |
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Pick up date (line level) |
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D |
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Date/time on which the ordered goods or services were picked up. |
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Delivery, pick-up, despatch date or invoicing period is mandatory if different with issue date. |
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D |
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The GLN which identifies the pick up place. |
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Pick up party name and address |
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O |
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Pick up party name and address where the goods were collected. |
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Only applicable in self collection. |
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Pick-up/collection date/time |
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D |
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Date/time when the goods/services are picked up. |
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Delivery, pick-up, despatch date or invoicing period is mandatory if different with issue date. |
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Primary identification in the absence of a GTIN |
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O |
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This entity is only used, if LIN segment does not provide a GTIN. It than must follow the LIN segment immeditaly. In this case LIN segment (mandatory) only provides the line item number. Identification of the article is done in this PIA segment, DE 4347 is filled with "5" for primary identification. |
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Promotional variant number |
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O |
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Number identifying a promotional variant of a standard product. |
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O |
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The quantity contained in the pack. |
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This piece of information is used for price calculation purpose. |
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D |
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The conversion rate that is applied to the reference currency (Invoice currency) to convert amount into the target currency (VAT currency or payment currency). |
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Reference to customer's returns number |
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O |
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This entity can be used to specify returns of goods, e.g. deposit. The document number is assigned by the supplier. |
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O |
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Debit note reference number. Only used in case of credit note. |
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Reference to delivery note number |
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D |
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A delivery note reference number. A delivery note is a paper document which comes with the goods. |
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Reference to the delivery note number or to the reference despatch advice is required. |
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Reference to delivery note number (line) |
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O |
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A delivery note reference number. It applies at line item level. A delivery note is a paper document which comes with the goods. |
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Reference to despatch advice |
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D |
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The despatch advice reference number. The despatch advice number is generated by the issuer of the despatch advice. The number being refered in the invoice is the despatch advice on which the invoice is based. |
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Reference to the delivery note number or to the reference despatch advice is required. |
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Reference to despatch advice (line) |
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O |
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The despatch advice reference number. It applies at line item level. The despatch advice number is generated by the issuer of the despatch advice. The number being refered in the invoice line item is the despatch advice on which the invoice line item is based. |
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Reference to order number |
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R |
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Reference to previous invoice number |
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D |
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An invoice reference number. The invoice being refered to is a previously sent invoice which is to be corrected or credited. |
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Only used in a credit note to refer to the credited invoice (debited invoice) |
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O |
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A price list reference number. A price list is a list of article information. For each GTIN is article information such as article description, logistical information, price information. |
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It is used when more than one price list is applicable within a period of contract. |
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Reference to receiving advice |
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D |
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A receiving advice reference number. The number is assigned by the buyer. |
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Reference to returns notice numer |
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O |
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This entity is used to provide a returns notice number. The document number is assigned by the buyer. |
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Reference to transport document number |
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O |
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This entity can be used to indicate the document number assigned by the freight forwarder. |
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Reference to unit load device identification number |
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O |
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Marks (letters and/or numbers) which identify a unit load device e.g. freight container. |
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D |
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A code indicating that the article being invoiced is a returnable container. The current product is not traditionally a traded product but one which should be returned according to separate instructions. |
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O |
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The quantity of articles returned by the delivery party or receiving party to the shipper. |
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D |
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The name and address in clear text of the Supplier's Corporate Office. |
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D |
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The GLN which identifies the supplier's corporate office. |
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D |
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Unique number attributed by the competent fiscal authority to identify the supplier´s corporate office for all VAT related matters. |
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O |
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Identification number of an item which distinguishes this specific item out of a number of identical items. |
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O |
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A code identifying the current item as a service (i.e. not a physical product). |
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Standard group of products (mixed assortment) |
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D |
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A code indicating that the article being invoiced is a standard group of products. A standard group of products is a standard package containing different products enabling the package to be ordered, delivered and invoiced. |
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Mandatory if article is a mixed assortment. |
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Supplier’s article number (additional identification) |
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O |
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Identity assigned to an article by the supplier of that article. |
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R |
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The GLN which identifies the supplier. |
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Supplier’s name and address |
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R |
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Name of party in clear text which provides service(s) and/or manufactures or otherwise has possession of goods, and consigns or makes them available in trade. |
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Supplier’s VAT registration number |
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R |
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Unique number attributed by the competent fiscal authority to identify the supplier for all VAT related matters. |
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The VAT registration number must be specified for intra-community and also in some countries for domestic deliveries. It must be mentioned unedited and begins with country prefix. |
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O |
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The actual tax category for items or services (Other than VAT). |
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D |
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The GLN which identifies the tax representative. The tax representative is the party who declares VAT to the relevant tax authority. |
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If the tax representative is a different party from the invoice issuer, its GLN is required for transmission. |
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Tax representative’s VAT registration number |
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D |
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Unique number attributed by the competent fiscal authority to identify the tax representative for all VAT related matters. |
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The VAT registration number of the tax representative must be transmitted if the VAT representative is identified in the message. |
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Total invoice amount including VAT |
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R |
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The total monetary amount of the invoice, after deduction of all allowances and addition of all charges and taxes, and calculation of VAT. This is the amount due if no pre-payments occurred. |
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Total taxable amount - excluding payment discount amount |
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O |
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Not linked to a VAT rate / only used in case of payment discount. |
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R |
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The total amount of VAT due for the current invoice document |
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R |
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The total amount which is used to calculate the VAT tax to be paid for the current invoice document. |
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If they are several tax rates in the invoice, the total VAT tax amount is the total of all VAT amounts per rate.
Use in UK: Total taxable amount - excluding payment discount amount |
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O |
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Indication of the packaging type |
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All code values from EANCOM codelist 7065 available |
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D |
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The gross price is the price on which allowances, charges and taxes apply. It is listed in the catalogue or price list. It is transmitted in the document when no price agreements were previously made. All allowances and charges applied to the unit price must be detailed. |
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The gross price is only used when the net price is different from the gross price, that is to say when allowances and charges apply. |
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O |
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Weight (mass) of goods including packing but excluding the carrier’s equipment |
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O |
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Weight (mass) of the goods without any packing |
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Variable quantity product |
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O |
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Product is used or traded in continuous rather than discrete quantities. |
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R |
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The total amount of VAT per VAT rate and VAT category. |
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D |
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The actual VAT category for items or services. |
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Indication of the VAT Type: Standard Rate, Exempt from tax, Outside scope of tax. |
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R |
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The actual VAT rate for items or services. |
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The VAT rate is specified in percent. Decimal characters must be used if applicable. |
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D |
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Vat rate applicable to all items, if not overwritten on line level |
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VAT Taxable amount per VAT rate and VAT category |
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R |
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Total VAT taxable amount for the given VAT rate and VAT category. |
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Required when basis for VAT. Also the taxable amount for items exempt from VAT must be specified. |
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D |
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VAT currency: Other currency different from the invoice currency in which the VAT amount according to the national law must be invoiced (Not used in Germany). Payment currency: Currency used for payment if different from invoice currency (Used only in Germany). |
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Indication of the currency code according to ISO 4217 three alpha code (see code list of DE 6345).
Example: |
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