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Comments/Dependency Notes |
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R |
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Total amount due including taxes. Used on summary level. |
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The GLN which identifies the buyer. |
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D |
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Name and address of party in clear text to which merchandise is sold and/or a service provided. |
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Not required to be explicity sent if Master data alignment is in place. |
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Buyer’s VAT registration number |
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D |
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Unique number attributed by the competent fiscal authority to identify the buyer for all VAT related matters. |
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The VAT registration number must be specified for intra-community deliveries. It must be mentioned unedited and begins with country prefix. |
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Clear text description of invoiced product or service |
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D |
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Description in clear text of the item (goods or service) being invoiced. |
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For information, the EC Directive on invoicing provides for the issue of invoices in any language, but EU taxes administration may, if required for control purposes, ask for them to be translated into national languages. |
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O |
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The ISO 3166 two alpha country code of the country where the goods were manufactured or produced. |
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Used only for export purposes |
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Date of delivery note reference |
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D |
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The date when a delivery note be referred to was issued. |
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This date is only used when a delivery note reference is indicated in the document. |
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D |
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The date when the order being referred to was issued. |
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If the Reference to Order number is given then the date of order reference is required. |
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Date of order reference (line) |
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D |
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The date when the order being referred to at line item level was issued. |
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If order date used then the order ref date should be given. |
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Date of previous invoice reference |
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D |
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Date of previous invoice reference. |
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Required for the credit note. |
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D |
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The date on which the rate of exchange was quoted. |
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Required if rate of exchange is used. |
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D |
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The quantity of articles or services which has been delivered to the delivery party. |
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It is only used if the invoice item is a variable quantity. |
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Delivery date/time, actual |
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D |
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Date/time on which the ordered goods or services were delivered or completed. This date is not applicable to a corrected invoice. |
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Required if different from the document issue date. |
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D |
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The GLN which identifies the delivery party. The delivery party is the party where the goods were delivered or where the service was completed. |
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Required if delivery party is different from buyer. |
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Delivery party name and address |
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D |
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Party name and address in clear text to whom the goods are delivered. |
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Not required to be explicity sent if master data alignment is in place, and only is required when delivery party name is different to that of the buyer. |
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D |
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A quantity which is delivered to the delivery party but is not charged. Such a free goods quantity is an allowance. The free quantity is not included in the invoiced quantity. |
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This data is transmitted if applicable. |
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R |
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The currency unit in which the prices and amounts in the invoice message are expressed. |
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Indication of the currency code according to ISO 4217 three alpha code (see code list of DE 6345).
Example: |
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R |
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Date when the invoice is issued within the invoicing system. |
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R |
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The trade Item Identification of the goods or service being invoiced. |
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Format n..14 (GTIN-8; GTIN-13; GTIN-14)
GTIN - this is the number of the article being invoiced.
The GTIN is used to identify the goods or service. |
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R |
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Line item identifier. Application generated number of the line items within the invoice, unique within one invoice. |
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Application generated number of the item lines within the invoice. |
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R |
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A number which identifies the invoice. It is generated by the issuer of the invoice and is a sequential number. |
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This number is assigned by the sender of the message The recipient of the message quotes the invoice number on payment and/or in the payment specification The invoice number can then be used to match the payments and the outstanding invoices. Consequently it is recommended that the invoice number is assigned a sufficiently unique number which is, for example, unique for a period of 1 year. |
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R |
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Indication of the invoice type |
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380 commercial invoice: Document/message claiming payment for goods or services supplied under conditions agreed between seller and buyer.
381 credit note - goods and services: Document/message for providing credit information to the relevant party. |
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R |
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The quantity of articles or services being invoiced. |
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This is the quantity which is actually part of calculation quantity x price = line item amount. |
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D |
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The GLN which identifies the invoicee. |
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If different from the buyer. |
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Invoicee name and address |
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D |
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Name and address of party to whom an invoice is issued if different from the buyer. |
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Not required to be explicity sent if master data alignment is in place. |
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Language used for clear text description |
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O |
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The ISO code of the language which is used to describe the item in clear text. |
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Line item net monetary amount |
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R |
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The total line item net monetary amount. |
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The net amount is calculated as follows: (invoiced quantity x unit gross price) - total line item allowance monetary amount + total line item charge monetary amount OR invoiced quantity x unit net price OR invoiced quantity x unit net price/unit price basis quantity. |
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R |
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Indication of the function of the invoice, e.g. Original, Duplicate etc.
Duplicate can be used to retransmit a complete interchange to the same partner on request of the receiver. Only date and time can be different from the original file. The use of this code and the handling of additional documents must be mutually agreed between the partners.
Original - An indication to the receiver that this invoice is an original invoice, i.e., not a replacement or duplicate. |
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Net Price/ price per unit |
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If as a result of a specific sales agreement/contact/catalogue, item allowances and charges are included in the unit price. |
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Other Tax amount per category |
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D |
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The total amount of a non VAT tax by rate and tax type. |
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Required when there is a basis for tax. |
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D |
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TAX rate applicable on line level when other than VAT. |
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Other tax rate (Summary level) |
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TAX rate applicable on summary level when other than VAT. |
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D |
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Other type of tax different from VAT; environmental, tobacco, alcohol, etc. |
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Other taxable amount per category |
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D |
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The total taxable amount of a non VAT tax by rate and tax type. |
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Required when there is a basis for tax. |
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D |
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Latest date on which funds should have reached the account receivable. |
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Required in invoices, denpendant in credit notes. |
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Primary identification in the absence of a GTIN |
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D |
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This entity is only used, if LIN segment does not provide a GTIN. It than must follow the LIN segment immeditaly. In this case LIN segment (mandatory) only provides the line item number. Identification of the article is done in this PIA segment, DE 4347 is filled with "5" for primary identification. |
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D |
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The conversion rate that is applied to the reference currency (Invoice currency) to convert amount into the target currency (VAT currency or payment currency). |
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Required if invoice currency is different to the VAT currency. |
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Reference to delivery note number |
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D |
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A delivery note reference number. A delivery note is a paper document which comes with the goods. |
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Reference to the delivery note number or to the reference despatch advice is required if no previous order available. |
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Reference to order line number (line) |
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The order line reference number. It applies at line item level. The order number is assigned by the buyer. |
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Reference to order number |
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D |
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In a commercial Invoice the Buyer's Order Number is the usual primary reference. Other references are possible. |
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Reference to order number (line) |
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D |
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The order reference number. It applies at line item level. The order number is assigned by the buyer. |
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Reference to previous invoice number |
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D |
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An invoice reference number. The invoice being refered to is a previously sent invoice which is to be corrected or credited. |
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Required in a credit note to refer to the credited Invoice |
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R |
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The GLN which identifies the supplier. |
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Supplier’s name and address |
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D |
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Name of party in clear text which provides service(s) and/or manufactures or otherwise has possession of goods, and consigns or makes them available in trade. |
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Not required to be explicity sent if Master data alignment is in place |
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Supplier’s VAT registration number |
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R |
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Unique number attributed by the competent fiscal authority to identify the supplier for all VAT related matters. |
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The VAT registration number must be specified for intra-community and also in some countries for domestic deliveries. It must be mentioned unedited and begins with country prefix. |
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D |
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The actual tax category for items or services (Other than VAT). |
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Required when there is a basis for tax. |
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Total charges/allowances amount |
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D |
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Total sum of all charges and allowances. Used on summary level. |
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Total invoice amount including VAT |
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R |
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The total monetary amount of the invoice, after deduction of all allowances and addition of all charges and taxes, and calculation of VAT. This is the amount due if no pre-payments occurred. |
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Total of all line item amounts |
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R |
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Total amount of all invoice lines, excluding tax (net price x quantity). Used on summary level. |
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R |
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The total amount of VAT due for the current invoice document |
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R |
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The total amount which is used to calculate the VAT tax to be paid for the current invoice document. |
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If they are several tax rates in the invoice, the total VAT tax amount is the total of all VAT amounts per rate.
Use in UK: Total taxable amount - excluding payment discount amount |
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D |
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The total amount of VAT per VAT rate and VAT category. |
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Required when there is a basis for tax. |
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VAT category summary section |
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D |
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The actual VAT category for items or services. |
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D |
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The actual VAT rate for items or services. |
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Used when at least one item in the invoice is subject to VAT. (VAT rate 17,5% is exchanged as '17.5'). |
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The VAT rate is specified in percent. Decimal characters must be used if applicable. |
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D |
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Vat rate applicable to all items, if not overwritten on line level |
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VAT Taxable amount per VAT rate and VAT category |
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D |
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Total VAT taxable amount for the given VAT rate and VAT category. |
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Required when there is a basis for tax. |
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Required when basis for VAT. Also the taxable amount for items exempt from VAT must be specified. |
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D |
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VAT currency: Other currency different from the invoice currency in which the VAT amount according to the national law must be invoiced (Not used in Germany). Payment currency: Currency used for payment if different from invoice currency (Used only in Germany). |
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Indication of the currency code according to ISO 4217 three alpha code (see code list of DE 6345).
Example: |
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