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 |
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Comments/Dependency Notes |
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|
Additional qualification for invoice type |
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O |
|
Additional document qualification, agreed on bilateral basis. Used to specify the invoice e.g. repair services invoice, replacement parts or fruits/vegetables. |
|
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|
For EDI purposes it is strongly recommended to use agreed terms. |
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|
Allowance/charge: VAT rate |
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O |
|
This entity is used to show to which tax rate the allowances and charges are allocated. |
|
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|
The actual rate of tax/duty |
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O |
|
Total amount due including taxes. Used on summary level. |
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Basis amount for allowance or charge |
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O |
|
This entity is used to provide the basis amount to calculate an allowance or charge. |
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|
Basis amount for allowance or charge (4. Detail section) |
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O |
|
This entity is used to provide the basis amount to calculate an allowance or charge. |
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Basis amount for allowance or charge (line) |
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O |
|
This entity is used to provide the basis amount to calculate an allowance or charge on line level. |
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Benefit classification number |
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O |
|
Indication of the benefit classification number according German foreign trade regulations. |
|
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|
Benefit classification number see note
For example:
997 = Other movement of goods
E = Import |
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O |
|
Fee for providing services |
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|
PRO = Brokerages (GS1_DE Code) |
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Butter fat note (line level) |
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D |
|
Agreed reference relating butter fat |
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|
Butter fat processing period (line level) |
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D |
|
Butter fat processing period |
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R |
|
The GLN which identifies the buyer. |
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|
Global Location Number (GLN)- Format n13
In order to use only GLN for identifying the name and address master data alignment is required. |
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D |
|
Reference number identifies the party to the tax administration. |
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Buyers internal identification in suppliers system |
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O |
|
Number assigned by a seller, supplier etc. to identify a customer within his enterprise. |
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Buyer’s additional identification |
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O |
|
A code providing an additional identification of the buyer. |
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|
It is used when the GLN is not sufficient and can specify an agreed additional identification. |
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|
Buyer’s article identification |
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O |
|
Identity assigned to an article by the buyer. |
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Buyer’s article identification (3. Detail section) |
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O |
|
Identity assigned to an article by the buyer. |
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Buyer’s article identification (4. Detail section) |
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O |
|
Identity assigned to an article by the buyer. |
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|
Buyer’s VAT registration number |
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D |
|
Unique number attributed by the competent fiscal authority to identify the buyer for all VAT related matters. |
|
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|
The VAT registration number must be specified for intra-community deliveries. It must be mentioned unedited and begins with country prefix. |
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|
Classification number (3. Detail section) |
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O |
|
National classification number of the article
This segment is used to specify German article group code (GS1 Germany). |
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Classification number (4. Detail section) |
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O |
|
National classification number of the article |
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|
Classification number/PKWiU |
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O |
|
National classification number of the article |
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Clear text description of invoiced product or service |
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R |
|
Description in clear text of the item (goods or service) being invoiced. |
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|
e.g. if invoices are printed by service provider, who does not know the relevant article master data of his customers. |
|
For information, the EC Directive on invoicing provides for the issue of invoices in any language, but EU taxes administration may, if required for control purposes, ask for them to be translated into national languages. |
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|
Clear text description of invoiced product or service (3. Detail section) |
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R |
|
Description in clear text of the item (goods or service) being invoiced. |
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|
e.g. if invoices are printed by service provider, who does not know the relevant article master data of his customers. |
|
For information, the EC Directive on invoicing provides for the issue of invoices in any language, but EU taxes administration may, if required for control purposes, ask for them to be translated into national languages. |
|
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|
Clear text description of invoiced product or service (4. Detail section) |
|
|
R |
|
Description in clear text of the item (goods or service) being invoiced. |
|
|
|
e.g. if invoices are printed by service provider, who does not know the relevant article master data of his customers. |
|
For information, the EC Directive on invoicing provides for the issue of invoices in any language, but EU taxes administration may, if required for control purposes, ask for them to be translated into national languages. |
|
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O |
|
Description of the colour required/available of the product. |
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|
Combined article (line level) |
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D |
|
Note on use of the simplification rule in case of combined articles |
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|
Agreed reference
see note below |
|
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|
Company registration number |
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O |
|
Identification of the manufacturer of electric and electronic parts |
|
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|
Company registration number (German ElektroG) |
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|
Company registration number supplier |
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O |
|
Identification of the manufacturer of electric and electronic parts |
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|
Company registration number supplier |
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O |
|
A code indicating that the article being invoiced is a consumer unit. A consumer unit is the package size of a product or products agreed by trading partners as the size sold at the retail point of sale. |
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|
|
Consumer unit (2. Detail section) |
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R |
|
The package size of a product or products agreed by trading partners as the size sold at the retail point of sale |
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|
|
Consumer unit (3. Detail section) |
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R |
|
The package size of a product or products agreed by trading partners as the size sold at the retail point of sale |
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|
Consumer unit/trade unit (4. Detail section) |
|
|
R |
|
The package size of a product or products agreed by trading partners as the size sold at the retail point of sale |
|
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|
|
|
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D |
|
Fee for the use of copyright |
|
|
|
Agreed reference
see note below |
|
|
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O |
|
The ISO 3166 two alpha country code of the country where the goods were manufactured or produced. |
|
|
|
Used only for export purposes |
|
|
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|
O |
|
The date when the agreement being referred to was issued. |
|
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|
|
Date invoice summary list |
|
|
O |
|
Date of invoice summary list. |
|
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|
|
Date of commercial dispute number reference |
|
|
D |
|
Date of commercial dispute |
|
|
|
Mandatory for credit notes |
|
|
|
|
Date of customer returns number ref. |
|
|
O |
|
The date when the returns advice being referred to was issued. |
|
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|
|
Date of delivery note reference |
|
|
O |
|
The date when a delivery note be referred to was issued. |
|
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|
|
Date of delivery note reference (line) |
|
|
O |
|
The date when a delivery note refered to at line level was issued. |
|
|
|
This piece of information is used when the delivery of the goods required more than one delivery note, that is to say when more than one means of transport was used. |
|
|
|
|
Date of despatch advice reference (line) |
|
|
O |
|
The date when a despatch advice refered to at line level issued. |
|
|
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|
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|
|
O |
|
The date when the order being referred to was issued. |
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|
|
|
Date of order reference (line) |
|
|
O |
|
The date when the order being referred to at line item level was issued. |
|
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|
|
Date of related document reference |
|
|
O |
|
The date when the document being refered to was issued. |
|
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|
|
|
Date of returns notice number ref. |
|
|
O |
|
The date when the returns notice being referred to was issued. |
|
|
|
|
|
|
Date of source document number ref. |
|
|
D |
|
|
only for credit/debit note |
|
|
|
|
Date of the orders response number |
|
|
O |
|
The date when the document being refered to was issued. |
|
|
|
|
|
|
Date sales agreement/contract reference |
|
|
O |
|
The date when the sales agreement/contract being referred to was issued. |
|
|
|
This date is indicated when a reference to a sales agreement is transmitted. |
|
|
|
|
|
O |
|
The quantity of articles or services which has been delivered to the delivery party. |
|
|
|
Indication of additional quantity for assortment units and variable quantity products. |
|
|
|
|
Delivery date/time, actual |
|
|
D |
|
Date/time on which the ordered goods or services were delivered or completed. This date is not applicable to a corrected invoice. |
|
|
|
Delivery date/time actual (or Pick-up/collection date/time.) is mandatory. |
|
|
|
|
Delivery party additional identification |
|
|
O |
|
A code providing an additional identification of the delivery party. |
|
|
|
It is used when the GLN is not sufficient and can specify an agreed additional identification. |
|
|
|
|
|
D |
|
The GLN which identifies the delivery party. The delivery party is the party where the goods were delivered or where the service was completed. |
|
|
|
Global Location Number (GLN) - Format n13 |
|
|
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|
|
O |
|
Person/Department to contact within delivery party. |
|
|
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|
|
|
Delivery party, internal customer ID |
|
|
O |
|
Internal customer id number for delivery party in supplier's system. |
|
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|
|
|
Distributor additional identification |
|
|
O |
|
Additional identification to a party if the GLN is not sufficient for the business purpose. |
|
|
|
|
|
|
|
O |
|
GLN of party distributing goods and services |
|
|
|
Global Location Number (GLN) - Format n13 |
|
|
|
|
Economics proportion (only cigarettes) |
|
|
O |
|
Total amount minus cigarette tax, other taxes and VAT |
|
|
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|
|
|
Efficient waste catalogue number |
|
|
O |
|
Type of waste for recycling/waste handling purposes |
|
|
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|
|
O |
|
Text reference to be used in conjuction with EU delivery |
|
|
|
Agreed reference
see note below |
|
|
|
|
|
O |
|
Charge to be payed for services |
|
|
|
|
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|
|
O |
|
A quantity which is delivered to the delivery party but is not charged. Such a free goods quantity is an allowance. The free quantity is not included in the invoiced quantity. |
|
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|
|
|
Free goods quantity (4. Detail section) |
|
|
O |
|
This entity can be used to provide free goods quantity. |
|
|
|
The use of more than one QTY segment needs to be mutually agreed. |
|
|
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|
|
O |
|
e.g. for special purposes (legal or business process) |
|
|
|
Free text permits to give reference to legal text |
|
|
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|
|
O |
|
e.g. for special purposes (legal or business process) |
|
|
|
In Germany this FTX segment provides information regarding the Summary section |
|
|
|
|
Free text description/ codes (line) |
|
|
O |
|
Additional information regarding the product, reason for back order delivery etc. |
|
|
|
|
|
|
GLN of the ultimate consumer |
|
|
O |
|
Identification of the ultimate consumer with GLN |
|
|
|
Global Location Number (GLN) - Format n13 |
|
|
|
|
|
O |
|
Specification of the grade required/available for the product, e.g. the grade of fruit. |
|
|
|
|
|
|
|
O |
|
The classification number is part of, or is generated in the context of the Harmonised Commodity Description and Coding System (Harmonised System), as developed and maintained by the World Customs Organisation (WCO). |
|
|
|
|
|
|
Harmonised system number (3. Detail section) |
|
|
O |
|
The item number is part of, or is generated in the context of the Harmonised Commodity Description and Coding System (Harmonised System), as developed and maintained by the World Customs Organisation (WCO). |
|
|
|
|
|
|
Harmonised system number (4. Detail section) |
|
|
O |
|
The item number is part of, or is generated in the context of the Harmonised Commodity Description and Coding System (Harmonised System), as developed and maintained by the World Customs Organisation (WCO). |
|
|
|
|
|
|
Identification of allowance or charge (bilaterally agreed) |
|
|
O |
|
Identification of bilaterally agreed allowances or charges. |
|
|
|
The use of this dataelement has to be agreed mutually between the trading partners. |
|
|
|
|
Identification of allowance or charge (bilaterally agreed) (4. Detail section) |
|
|
O |
|
Identification of bilaterally agreed allowances or charges used on line level. |
|
|
|
The use of this dataelement has to be agreed mutually between the trading partners. |
|
|
|
|
Identification of allowance or charge (bilaterally agreed) (line) |
|
|
O |
|
Identification of bilaterally agreed allowances or charges used on line level. |
|
|
|
The use of this dataelement has to be agreed mutually between the trading partners. |
|
|
|
|
Identification of allowance or charge (coded) |
|
|
O |
|
Coded description of the allowance or charge.
Advertising (document level)
Discount (document level)
Early payment allowance (document level)
Freight (document level)
Insurance (document level)
Minimum quantity charge (document level)
Waste management allowance (document level)
Packing (document level)
Rebate i.e. Bonus (document level)
Price labelling (document level) |
|
|
|
|
|
|
Identification of allowance or charge (coded) (4. Detail section) |
|
|
O |
|
Coded description of the allowance or charge.
Advertising Allowance (4. Detail section)
Discount (4. Detail section)
Early Payment Allowance (4. Detail section)
Minimum quantity charge (4. Detail section)
Waste management allowance (4. Detail section)
Rebate i.e. Bonus (4. Detail section)
Price labelling (4. Detail section) |
|
|
|
|
|
|
Identification of allowance or charge (coded) (line) |
|
|
O |
|
Coded description of the allowance or charge on line level.
Advertising (line level)
Discount (line level)
Early payment allowance (line level)
Minimum quantity charge (line level)
Waste management allowance (line level)
Rebate i.e. Bonus (line level)
Price labelling (line level) |
|
|
|
|
|
|
Identification of ship from place |
|
|
O |
|
Identification of the party from where goods will be or have been shipped. |
|
|
|
Global Location Number (GLN) - Format n13 |
|
|
|
|
|
O |
|
INTRASTAT is a message to the Federal Statistical Office to balance the actual merchandise traffic. |
|
|
|
|
|
|
|
R |
|
The currency unit in which the prices and amounts in the invoice message are expressed. |
|
|
|
Indication of the currency code according to ISO 4217 three alpha code (see code list of DE 6345).
Example: |
|
|
|
|
|
R |
|
Date when the invoice is issued within the invoicing system. |
|
|
|
|
|
|
|
R |
|
The trade Item Identification of the goods or service being invoiced. |
|
|
|
GTIN, Format n..14 |
|
Format n..14 (GTIN-8; GTIN-13; GTIN-14)
GTIN - this is the number of the article being invoiced.
The GTIN is used to identify the goods or service. |
|
|
|
|
Invoice item (2. Detail section) |
|
|
R |
|
Global Trade Item Number (GTIN) for the item |
|
|
|
GTIN, Format n..14 |
|
Identity of the item being invoiced |
|
|
|
|
Invoice item (3. Detail section) |
|
|
R |
|
Global Trade Item Number (GTIN) for the item |
|
|
|
GTIN, Format n..14 |
|
Identity of the item being invoiced |
|
|
|
|
Invoice item (4. Detail section) |
|
|
R |
|
Global Trade Item Number (GTIN) for the item |
|
|
|
GTIN, Format n..14 |
|
Identity of the item being invoiced |
|
|
|
|
|
R |
|
Line item identifier. Application generated number of the line items within the invoice, unique within one invoice. |
|
|
|
Application generated number of the item lines within the invoice |
|
Application generated number of the item lines within the invoice. |
|
|
|
|
Invoice line number (2. Detail section) |
|
|
R |
|
Line item identifier. Application generated number of the line items within the invoice, unique within one invoice. |
|
|
|
|
|
|
Invoice line number (3. Detail section) |
|
|
R |
|
Line item identifier. Application generated number of the line items within the invoice, unique within one invoice. |
|
|
|
|
|
|
Invoice line number (4. Detail section) |
|
|
R |
|
Line item identifier. Application generated number of the line items within the invoice, unique within one invoice. |
|
|
|
Application generated number of the item lines within the invoice.
|
|
|
|
|
|
R |
|
A number which identifies the invoice. It is generated by the issuer of the invoice and is a sequential number. |
|
|
|
This number is assigned by the sender of the message The recipient of the message quotes the invoice number on payment and/or in the payment specification The invoice number can then be used to match the payments and the outstanding invoices. Consequently it is recommended that the invoice number is assigned a sufficiently unique number which is, for example, unique for a period of 1 year. |
|
|
|
|
|
D |
|
Indication on the use of sublines
Note: For German subline description see next LIN segments. |
|
|
|
Sublines are used only in France, Germany and Hungary |
|
|
|
|
Invoice subline (2. Detail section) |
|
|
D |
|
Indication on the use of sublines |
|
|
|
Reference to line item number |
|
e.g. mixed assortments |
|
|
|
|
Invoice subline (3. Detail section) |
|
|
D |
|
Indication on the use of sublines |
|
|
|
Reference to line item number |
|
e.g. mixed assortments |
|
|
|
|
Invoice subline (4. Detail section) |
|
|
D |
|
Indication on the use of sublines |
|
|
|
Reference to line item number |
|
e.g. mixed assortments |
|
|
|
|
|
R |
|
Indication of the invoice type
83 credit note related to financial adjustments: Document/message for providing credit information related to financial adjustments to the relevant party, e.g., bonuses 83 credit note related to financial adjustments: Document/message for providing credit information related to financial adjustments to the relevant party, e.g., bonuses.
84 debit note related to financial adjustments: Document/message for providing debit information related to financial adjustments to the relevant party.
380 commercial invoice: Document/message claiming payment for goods or services supplied under conditions agreed between seller and buyer.
381 credit note - goods and services: Document/message for providing credit information to the relevant party.
389 self-billed invoice: An invoice, the invoicee is producing instead of the seller. |
|
|
|
One of the possible invoice types is mandatory. |
|
|
|
|
|
R |
|
The quantity of articles or services being invoiced. |
|
|
|
This is the quantity which is actually part of calculation quantity x price = line item amount. |
|
|
|
|
Invoiced quantity (4. Detail section) |
|
|
R |
|
The quantity of articles being invoiced. |
|
|
|
|
|
|
Invoicee additional identification |
|
|
O |
|
A code providing an additional identification of the invoicee. |
|
|
|
It is used when the GLN is not sufficient and can specify an agreed additional identification. |
|
|
|
|
|
D |
|
The GLN which identifies the invoicee. |
|
|
|
Global Location Number (GLN)- Format n13
If different from the buyer. |
|
|
|
|
Invoicees internal identification in suppliers system |
|
|
O |
|
Number assigned by a seller, supplier etc. to identify a customer within his enterprise. |
|
|
|
|
|
|
|
O |
|
Reference number identifies the party to the tax administration. |
|
|
|
|
|
|
Invoicee’s VAT registration number |
|
|
O |
|
Unique number attributed by the competent fiscal authority to identify the invoicee for all VAT related matters. |
|
|
|
The VAT registration number must be specified for intra-community deliveries. It must be mentioned unedited and begins with country prefix. |
|
|
|
|
|
O |
|
Period for which an invoice is issued (period of service or periodic invoice for a range of supplies) |
|
|
|
|
|
|
|
D |
|
A code indicating that the article being described is an invoicing unit. An invoicing unit is the package size of a product or products which will be used as the unit on which the buyer is invoiced. |
|
|
|
|
|
|
Invoicing unit (4. Detail section) |
|
|
R |
|
The package size of a product or products which will be used as the unit on which the buyer is invoiced |
|
|
|
|
|
|
Language used for clear text description |
|
|
D |
|
The ISO code of the language which is used to describe the item in clear text. |
|
|
|
|
|
|
Line item allowance and charge monetary amount |
|
|
D |
|
The total monetary amount of all allowances and charges which apply to the line item. It is calculated as follows for each line item: sum of all allowance monetary amounts - sum of all charge montery amounts. |
|
|
|
In order to avoid rounding differences. Manadatory for gross calculation. |
|
|
|
|
Line item net monetary amount |
|
|
R |
|
The total line item net monetary amount. |
|
|
|
The net amount is calculated as follows: (invoiced quantity x unit gross price) - total line item allowance monetary amount + total line item charge monetary amount OR invoiced quantity x unit net price OR invoiced quantity x unit net price/unit price basis quantity. |
|
|
|
|
Line item net monetary amount (4. Detail section) |
|
|
R |
|
The total line item net monetary amount. The net amount is calculated as follows: (invoiced quantity x unit gross price) - total line item allowance monetary amount + total line item charge monetary amount OR invoiced quantity x unit net price OR invoiced quantity x unit net price/unit price basis quantity. |
|
|
|
|
|
|
|
O |
|
Lot /batch number of the article |
|
|
|
|
|
|
Lot /batch number (3. Detail section) |
|
|
O |
|
Lot /batch number of the article |
|
|
|
|
|
|
Lot /batch number (4. Detail section) |
|
|
O |
|
Lot/Batch number of the article |
|
|
|
|
|
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R |
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Indication of the function of the invoice, e.g. Original, Duplicate etc.
Duplicate can be used to retransmit a complete interchange to the same partner on request of the receiver. Only date and time can be different from the original file. The use of this code and the handling of additional documents must be mutually agreed between the partners.
Original - An indication to the receiver that this invoice is an original invoice, i.e., not a replacement or duplicate. |
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O |
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Indication of the mode of package, e.g., 12x6. |
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Mode of package (3. Detail section) |
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O |
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Indication of the mode of package, e.g., 12x6. |
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e.g. "12x6" |
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Only within fresh goods. |
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Mode of package (4. Detail section) |
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O |
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Indication of the mode of package, e.g., 12x6. |
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e.g. "12x6" |
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Only within fresh goods. |
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Monetary amount of allowance or charge |
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O |
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This entity is used to specify any monetary discounts or charges. |
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Monetary amount of allowance or charge (line) |
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O |
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This entity is used to specify any monetary discounts or charges on line level. |
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Name 1 of the ultimate consumer |
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O |
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Identification of the ultimate consumer by name |
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Name 2 of the ultimate consumer |
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D |
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Identification of the ultimate consumer by name |
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Name 3 of the ultimate consumer |
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D |
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Identification of the ultimate consumer by name |
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Net Price/ price per unit |
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D |
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If as a result of a specific sales agreement/contact/catalogue, item allowances and charges are included in the unit price. |
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Net Price/ price per unit (4. Detail section) |
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R |
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If as a result of a specific sales agreement/contact/catalogue, item allowances and charges are included in the unit price. |
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Net weight of fruit/vegetables |
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O |
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This entity is used to provide net weight of the line item in invoices for fruit/vegetables |
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No subject to discount (4. Detail section) |
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D |
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The item concerned is not applicable for discount calculation. |
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O |
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All Items concerned are not applicable for discount calculation |
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Not subject to discount (line) |
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D |
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The item concerned is not applicable for discount calculation. |
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Number of consumer units (2. Detail section) |
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R |
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Indication of the number of consumer units in the traded unit |
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Only integers are permitted |
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O |
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Actual number of packages of the line item |
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only for fruit/vegetables or textile, otherwise N |
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Number of packages (3. Detail section) |
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O |
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Actual number of packages of the line item |
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only for fruit/vegetables or textile, otherwise N |
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Only within fresh goods or textile. |
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Number of packages (4. Detail section) |
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O |
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Actual number of packages of the line item |
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only for fruit/vegetables or textile, otherwise N |
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Only within fresh goods or textile. |
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One way empties (deposit) |
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O |
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One way empties (deposit) |
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One way empties (deposit) |
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O |
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One way empties (deposit) |
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One way empties (deposit) |
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O |
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One way empties (deposit) |
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Ordering date (line level) |
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O |
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Document date of the orders |
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Payee’s additional identification |
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O |
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Additional identification to a party if the GLN is not sufficient for the business purpose. |
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It is used when the GLN is not sufficient and can specify an agreed additional identification. |
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O |
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Reference number identifies the party to the tax administration. |
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D |
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The credit party GLN when other than the beneficiary. If different from the supplier and/or invoice issuer. |
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Global Location Number (GLN) - Format n13 |
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O |
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Unique number attributed by the competent fiscal authority to identify the payee for all VAT related matters. |
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O |
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The value of the amount of the payment discount. A payment discount is an allowance which applies if the invoice is paid within a specified period of time or before a specified deadline. The allowance applies to the total invoice amount due. |
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Not deducted in the invoice, only offer to the customer. |
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Payment discount percentage |
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O |
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The value of the percentage of the payment discount. A payment discount is an allowance which applies if the invoice is paid within a specified period of time or before a specified deadline. The allowance applies to the total invoice amount due. |
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Not deducted in the invoice, only offer to the customer. |
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Payment due reference date |
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O |
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Start date of the payment due period if it differs from the invoice document date. |
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O |
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Used to identify the means of payment, e.g. cheque, in cash to be used to pay the invoice. |
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O |
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Latest date on which funds should have reached the account receivable. |
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Payment Terms discount due date |
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O |
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Date by which payment should be made if discount terms are to apply. |
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Percentage of allowance or charge |
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O |
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This entity is used to specify any percentage discounts or charges. |
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Percentage of allowance or charge (4. Detail section) |
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O |
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This entity is used to specify any percentage discounts or charges. |
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Percentage of allowance or charge (line) |
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O |
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This entity is used to specify any percentage discounts or charges on line level. |
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Pick up party additional identification |
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O |
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A code providing an additional identification of the pick up party. |
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It is used when the GLN is not sufficient and can specify an agreed additional identification. |
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D |
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The GLN which identifies the pick up place. |
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Global Location Number (GLN) - Format n13 |
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Mandatory for Pick up. |
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Pick up party name and address |
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D |
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Pick up party name and address where the goods were collected. |
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Used if no GLN is available. |
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Only applicable in self collection. |
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Pick up party, contact person |
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O |
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The name and/or the code of the person or the department to contact within the pick up place. |
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Pick-up/collection date/time |
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D |
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Date/time when the goods/services are picked up. |
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Delivery date/time actual, or Pick-up/collection date/time.) is mandatory. |
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Place of ultimate consumer - name of a city (town, village) for adressing purposes. |
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D |
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Identification of the ultimate consumer by address |
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Postcode of ultimate consumer |
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D |
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Identification of the ultimate consumer by address |
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Price without tobacco tax |
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O |
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Price in order to comprehend price calculation |
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Primary identification in the absence of a GTIN |
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D |
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This entity is only used, if LIN segment does not provide a GTIN. It than must follow the LIN segment immeditaly. In this case LIN segment (mandatory) only provides the line item number. Identification of the article is done in this PIA segment, DE 4347 is filled with "5" for primary identification. |
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O |
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This entity is used to provide the production/manufacturing date. |
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Promotional variant number |
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O |
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Number identifying a promotional variant of a standard product. |
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Promotional variant number (3. Detail section) |
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O |
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Number identifying a promotional variant of a standard product. |
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Promotional variant number (4. Detail section) |
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O |
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Number identifying a promotional variant of a standard product. |
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O |
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The degree of excellence of a thing. |
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Quantity content display (3. Detail section) |
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R |
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Total number of units contained in all delivered assortments/displays of the current line. |
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Quantity of allowance or charge |
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O |
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This entity is used to specify any quantity discounts or charges. |
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Quantity of allowance or charge (4. Detail section) |
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O |
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This entity is used to specify any quantity discounts or charges. |
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Quantity of allowance or charge (line) |
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O |
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This entity is used to specify any quantity discounts or charges on line level. |
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Rate of allowance or charge |
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O |
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This entity is used to specify rate discounts or charges. |
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Used to identify the monetary value |
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Rate of allowance or charge (4. Detail section) |
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O |
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This entity is used to specify rate discounts or charges. |
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Rate of allowance or charge (line) |
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O |
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This entity is used to specify rate discounts or charges on line level. |
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D |
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The conversion rate that is applied to the reference currency (Invoice currency) to convert amount into the target currency (VAT currency or payment currency). |
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O |
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An agreement reference number. |
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Used if there is more than one contract between business partners during the same period of time. |
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Reference to blanket order number |
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O |
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Indication of the blanket order number. |
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Reference to claim (commercial dispute) number |
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D |
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A claim reference number. A claim is a notification by the buyer to the supplier that the invoice is incorrect. |
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Reference to commercial dispute number
A reference number identifying a previously transmitted commercial dispute. |
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Reference to customer's returns number |
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O |
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This entity can be used to specify returns of goods, e.g. deposit. The document number is assigned by the supplier. |
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Reference to delivery note number |
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R |
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A delivery note reference number. A delivery note is a paper document which comes with the goods. |
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Reference to delivery note number (line) |
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O |
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A delivery note reference number. It applies at line item level. A delivery note is a paper document which comes with the goods. |
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Reference to despatch advice |
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O |
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The despatch advice reference number. The despatch advice number is generated by the issuer of the despatch advice. The number being refered in the invoice is the despatch advice on which the invoice is based. |
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Reference to despatch advice (line) |
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O |
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The despatch advice reference number. It applies at line item level. The despatch advice number is generated by the issuer of the despatch advice. The number being refered in the invoice line item is the despatch advice on which the invoice line item is based. |
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Reference to invoice summary list |
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R |
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Reference to the invoice summary list sent by the supplier. |
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Reference to order line number (line) |
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O |
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The order line reference number. It applies at line item level. The order number is assigned by the buyer. |
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Reference to order number |
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D |
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Required if buyer´s order number exists. |
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Reference to order number (line) |
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O |
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The order reference number. It applies at line item level. The order number is assigned by the buyer. |
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Reference to order number of supplier (line) |
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O |
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The order reference number. It applies at line item level. The order number is assigned by the supplier. |
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Reference to receiving advice |
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O |
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A receiving advice reference number. The number is assigned by the buyer. |
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Reference to related document number |
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O |
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This entity is used to reference to a document related to the invoice, e.g. an accounting number. This entity is bilaterally agreed between the partners. |
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Reference to returns notice numer |
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O |
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This entity is used to provide a returns notice number. The document number is assigned by the buyer. |
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Reference to sales agreement/contract |
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O |
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A sales agreement or contract or catalogue reference number. |
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The sales agreement or the contract list all item allowances and charges. |
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Reference to sales agreement/contract number (line) |
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O |
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Reference to the sales agreement/contract number |
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Reference to source document number |
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D |
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Reference to the source document (except commercial dispute) for credit/debit note. |
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Only for credit/debit note |
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Reference to transport document number |
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O |
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This entity can be used to indicate the document number assigned by the freight forwarder. |
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Reference to ultimate consignee order number |
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O |
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Order number of ultimate consignee. |
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Reference to ultimate consignee order number (line) |
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O |
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Indication of the ultimate consignee order number |
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O |
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Indication of the suggested retail price. |
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Retail price (4. Detail section) |
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O |
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Indication of the suggested retail price. |
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O |
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A code indicating that the article being invoiced is a returnable container. The current product is not traditionally a traded product but one which should be returned according to separate instructions. |
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Returnable container (3. Detail section) |
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O |
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The current product is not traditionally a traded product but one which should be returned according to separate instructions |
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Returnable container (4. Detail section) |
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O |
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The current product is not traditionally a traded product but one which should be returned according to separate instructions |
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O |
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Identification number of an item which distinguishes this specific item out of a number of identical items. |
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Serial number (3. Detail section) |
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O |
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Identification number of an item which distinguishes this specific item out of a number of identical items. |
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Serial number (4. Detail section) |
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O |
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Identification number of an item which distinguishes this specific item out of a number of identical items. |
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O |
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Loss of weight for fresh goods, expressed as amount. |
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Only used for fresh products. |
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O |
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Only for fresh goods and textiles |
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Standard group of products (mixed assortment) |
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D |
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A code indicating that the article being invoiced is a standard group of products. A standard group of products is a standard package containing different products enabling the package to be ordered, delivered and invoiced. |
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Mandatory if article is a mixed assortment. |
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Street of ultimate consumer |
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D |
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Identification of the ultimate consumer by address |
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Supplier's order response number |
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O |
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This entity contains a reference to suppliers order response number. |
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Suppliers article number (2. Detail section) |
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D |
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This entity is only used, if LIN segment does not provide a GTIN. It than must follow the LIN segment immeditaly. In this case LIN segment (mandatory) only provides the line item number. Identification of the article is done by use of the suppliers article number in this PIA segment, DE 4347 is filled with "5" for primary identification. |
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Suppliers article number (3. Detail section) |
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D |
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This entity is only used, if LIN segment does not provide a GTIN. It than must follow the LIN segment immeditaly. In this case LIN segment (mandatory) only provides the line item number. Identification of the article is done by use of the suppliers article number in this PIA segment, DE 4347 is filled with "5" for primary identification. |
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Suppliers article number (4. Detail section) |
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D |
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This entity is only used, if LIN segment does not provide a GTIN. It than must follow the LIN segment immeditaly. In this case LIN segment (mandatory) only provides the line item number. Identification of the article is done by use of the suppliers article number in this PIA segment, DE 4347 is filled with "5" for primary identification. |
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Supplier’s additional identification |
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O |
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A code providing an additional identification of the supplier. |
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It is used when the GLN is not sufficient and can specify an agreed additional identification. |
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Supplier’s article identification (3. Detail section) |
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O |
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Identity assigned to an article by the supplier of that article. |
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Required in case there is no GTIN available. |
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Supplier’s article identification (4. Detail section) |
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O |
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Identity assigned to an article by the supplier of that article. |
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Required in case there is no GTIN available. |
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Supplier’s article number (additional identification) |
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R |
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Identity assigned to an article by the supplier of that article. |
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D |
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Reference number identifies the party to the tax administration. |
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Supplier’s VAT No. or Fiscal number is mandatory in national trade. |
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R |
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The GLN which identifies the supplier. |
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Global Location Number (GLN) - Format n13 |
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Supplier’s VAT registration number |
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D |
|
Unique number attributed by the competent fiscal authority to identify the supplier for all VAT related matters. |
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Supplier’s VAT No. or Fiscal number is mandatory in national trade. |
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The VAT registration number must be specified for intra-community and also in some countries for domestic deliveries. It must be mentioned unedited and begins with country prefix. |
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Supply direct to retail store |
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O |
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Goods to be supplied direct to the retail store and not through a distribution centre or warehouse. |
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Surcharge number butter fat |
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D |
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Surcharge number for butter fat |
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Total allowances / charges amount per VAT rate |
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D |
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Total allowances / charges amount per VAT rate |
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Total amount without tobacco tax |
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O |
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Total amount of all items without tobacco tax |
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Total charges/allowances amount |
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O |
|
Total sum of all charges and allowances. Used on summary level. |
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The total of the invoice discounts/charges. This is not the total of the line discounts/charges. Mandatory if applicable. |
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Total invoice amount including VAT |
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R |
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The total monetary amount of the invoice, after deduction of all allowances and addition of all charges and taxes, and calculation of VAT. This is the amount due if no pre-payments occurred. |
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Total invoice amount including VAT in second currency |
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O |
|
Indication of the total invoice amount in second currency |
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Total line item allowance and charge monetary amount (4. Detail section) |
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D |
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The total monetary amount of all allowances and charges which apply to the line item. It is calculated as follows for each line item: sum of all allowance monetary amounts - sum of all charge montery amounts. |
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In order to avoid rounding differences. Manadatory for gross calculation. |
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Total of all line item amounts |
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R |
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Total amount of all invoice lines, excluding tax (net price x quantity). Used on summary level. |
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Also possible: gross price x quantity +/- allowances/charges |
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Total of all line items amount per VAT rate |
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D |
|
Sum of all line item amounts per VAT rate and category |
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O |
|
The total retail value of the entire document. |
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Total retail value (line) |
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O |
|
The total retail value of the current line item. |
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Total retail value per VAT rate |
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O |
|
The total retail value per VAT rate |
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R |
|
The total amount of VAT due for the current invoice document |
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R |
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The total amount which is used to calculate the VAT tax to be paid for the current invoice document. |
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|
If they are several tax rates in the invoice, the total VAT tax amount is the total of all VAT amounts per rate.
Use in UK: Total taxable amount - excluding payment discount amount |
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O |
|
Indication of the packaging type |
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|
Only within fresh goods or textile. |
|
All code values from EANCOM codelist 7065 available |
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|
Type of packages (3. Detail section) |
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O |
|
Indication of the packaging type |
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|
All code values from EANCOM codelist 7065 available |
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Only within fresh goods or textile. |
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|
Type of packages (4. Detail section) |
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O |
|
Indication of the packaking type |
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|
All code values from EANCOM codelist 7065 available |
|
Only within fresh goods or textile. |
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|
Ultimate consignee additional identification |
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|
O |
|
Additional identification to a party if the GLN is not sufficient for the business purpose. |
|
|
|
It is used when the GLN is not sufficient and can specify an agreed additional identification. |
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|
|
|
|
D |
|
The GLN which identifies the ultimate consignee. |
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Global Location Number (GLN) - Format n13
Identifies the second delivery place, e.g. specific outlet. The warehouse is identified by the delivery party. |
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Ultimate consignee name and address |
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O |
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Name and address of the party who has been designated (on the invoice or despatch advice) as the final recipient of the stated merchandise. E.g. in case of cross-docking |
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Party Name in clear text
Used if no GLN is available |
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Ultimate consumer additional identification |
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O |
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Addituional identification of the ultimate consumer |
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D |
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The gross price is the price on which allowances, charges and taxes apply. It is listed in the catalogue or price list. It is transmitted in the document when no price agreements were previously made. All allowances and charges applied to the unit price must be detailed. |
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The price is required and it depends on the use of charge and allowances (calculation method) if it is gross or net. |
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Unit gross price (4. Detail section) |
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D |
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The gross price is the price on which allowances, charges and taxes apply. It is listed in the catalogue or price list. It is transmitted in the document when no price agreements were previously made. All allowances and charegs applied to the unit price must be detailed. |
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The price is required and it depends on the use of charge and allowances (calculation method) if it is gross or net. |
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O |
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Weight (mass) of goods including packing but excluding the carrier’s equipment |
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Unit gross weight (2. Detail section) |
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O |
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Weight (mass) of goods including packing but excluding the carrier’s equipment |
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Unit gross weight (4. Detail section) |
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O |
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Weight (mass) of goods including packing but excluding the carrier’s equipment |
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O |
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Weight (mass) of the goods without any packing |
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Unit net weight (2. Detail section) |
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O |
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Weight (mass) of the goods without any packing |
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Unit net weight (4. Detail section) |
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O |
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Weight (mass) of the goods without any packing |
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D |
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The total amount of VAT per VAT rate and VAT category. |
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If more than one VAT rate applies to the invoice, the relevant amounts must be stated per VAT rate. |
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VAT category heading section |
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The actual VAT category for items or services. |
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Indication of the VAT Type: Standard Rate, Exempt from tax, Outside scope of tax. |
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D |
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The actual VAT category for items or services. |
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Indication of the VAT Type: Standard Rate, Exempt from tax, Outside scope of tax. |
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VAT category summary section |
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The actual VAT category for items or services. |
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D |
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The actual VAT rate for items or services. |
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Actual tax rate
If more than one VAT rate applies to the invoice, the relevant amounts must be stated per VAT rate. |
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The VAT rate is specified in percent. Decimal characters must be used if applicable. |
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VAT rate (3. Detail section) |
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D |
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VAT rate applicable on line level, if different from heading section. |
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VAT rate (4. Detail section) |
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D |
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VAT rate applicable on line level, if different from heading section. |
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R |
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Vat rate applicable to all items, if not overwritten on line level |
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VAT Taxable amount per VAT rate and VAT category |
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D |
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Total VAT taxable amount for the given VAT rate and VAT category. |
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If more than one VAT rate applies to the invoice, the relevant amounts must be stated per VAT rate. |
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Required when basis for VAT. Also the taxable amount for items exempt from VAT must be specified. |
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D |
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VAT currency: Other currency different from the invoice currency in which the VAT amount according to the national law must be invoiced (Not used in Germany). Payment currency: Currency used for payment if different from invoice currency (Used only in Germany). |
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Indication of the currency code according to ISO 4217 three alpha code (see code list of DE 6345).
Example: |
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This entity to provide the date of the withdrawal of materials/goods. |
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This entity is used in a self-billed incoice to indicate the withdrawal of materials by the recipient. |
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